SMS Management Procedures

The SMS is managed by the Yakity Yak Kayak Club Trust Board. Centres may not make changes to the content of Tier 1 or Tier 2 material without the consent of Yakity Yak Kayak Club trust Board.
1. Centres may submit recommendations for changes to the SMS.
1.1 Changes will be considered and if appropriate will be included in the SMS for implementation across all centres.
1.2 The technical advisory group will be involved as appropriate in making changes to the SMS.
2. Annual review of SMS
2.1 The Yakity Yak Kayak Club Trust Board will review the SMS annually to keep it up to date.
2.2 Audits every two years will provide assurance that the SMS complies with the Safety Audit Standard.
3. Changes to the SMS must be approved by Yakity Yak Kayak Club Trust Board .

4. Yakity Yak Kayak Club Trust Board will communicate changes to the SMS to centres.

5. SMS review process
5.1 Collate and review the following to identify potential revisions:
  • the components of the SMS
  • internal reporting on SMS performance
  • incident reports
  • member complaints
  • input from centres
  • input from the Technical Advisory Panel
  • information on accidents, good practice, etc, from the sector, Ministry
  • scan of legislation, standards, codes of practice, etc
5.2 Draft revisions
5.3 Circulate revised draft material to store owners for feedback.
5.4 Finalise draft
5.5 Submit for sign-off
From time to time we will establish safety objectives, consistent with the Safety Audit Standard.
  1. When establishing objectives we will consider:
    • the hazards and risks we and our members face
    • technology and how we use it
    • input from members
    • anything else that will help us establish meaningful objectives
  2. Our objectives will be
    • Specific
    • Measureable
    • Achievable
    • Relevant
    • Time-bound

We will monitor compliance with the SMS and that it is achieving its objectives.
The Yakity Yak Kayak Club aims to have zero significant injuries or near misses, that is, no serious harm injuries or near misses that could have caused serious harm.
  1. Performance of the SMS will be measured in terms of our success in meeting our objectives and in terms of compliance with safety policies and procedures.
  2. If we can demonstrate that we are compliant, yet significant injuries and near misses occur, it may be necessary to make changes to the SMS to ensure that it is more effective. Conversely, if we are not demonstrating a good level of compliance, but avoid significant injuries and near misses anyway – it may be that aspects of the SMS are over-engineered.

General enquires: